Approval Workflows That Keep Work Moving
Give managers clear decisions on quotes, commitments, invoices, and exceptions without burying approvals in email.
Approvals tied to the work
Threshold-based routing
Escalation and delegation
Audit trail with budget context
Approvals tied to the work
Approvals live inside the ticket, work order, RFQ, or invoice workflow. Reviewers see the asset, vendor, quote, reason, documents, budget context, and urgency before making a decision.
Quote approval
Approve or decline vendor quotes with full context — asset, history, alternates, urgency.
Contract override approval
Approve overrides when the right vendor is unavailable or pricing exceeds contract.
Invoice exception approval
Resolve exceptions when invoices do not match the approved work or contract.
Emergency work approval
Fast-track emergency work with the right notifications and a documented audit trail.
Policy without bottlenecks.
F2 Core can route approvals by dollar threshold, site, department, asset class, vendor, or exception type. The approval path is visible so teams know what is waiting and who owns the next step.
Approvals use multi-step execution with rules and human oversight. Routine items move under policy. Sensitive actions stop for human review.
Threshold-based routing
Escalation timers
Delegation rules
Audit trail
Know what you spent, what you committed, and what is coming next.
Approvals feed the cost posture model: pending quoted, planned, committed, invoiced approved, invoiced non-approved, and actual. Leadership can understand exposure before invoices arrive.
Spend that has already happened — invoices received and reconciled.
Approved work and POs you are obligated to pay even if not yet invoiced.
Vendor quotes received and awaiting approval.
Scheduled work and PM that will create spend in the next window.
Modeled spend based on operating patterns, not yet planned.
Vendor credits, returns, and adjustments that net against spend.
Ready to bring dealership operations into one workflow?
Walk through approvals from quote to closeout using a real dealership-group use case.